Head of Programme Zambie

Working place: Zambia
Workload : Plný úvazek
Start date: as soon as possible
Selection process: Ano
Contact person: Barbora Pakostová

I. Information about the position

Name of position: Head of Programme (HoP)

Expected length of employment:
 12 months with possibility of extension (long-term contract strongly preferred)

Type of position: Full-time

Place of employment: Lusaka, Zambia

Start date: ASAP

II. Organizational context

Caritas Czech Republic (CCR) is a non-profit non-governmental organization with field activities in 27 countries (Europe, Asia, Middle East and Africa) and an extensive social services programme in the Czech Republic assisting more than 100,000 clients. CCR is a member of the international network of the Caritas Internationalis and cooperates with a number of international and local partners.

In addition to emergency response, the organization focuses on 4 key areas: 1) health care and social services; 2) sustainable livelihoods in agriculture and small-scale entrepreneurship; 3) vocational education (youth and adults); 4) assistance to refugees and internally displaced people.

CRR has 20-year experience in managing social welfare programmes, including support to people with disabilities. The organization adheres to core humanitarian principles, including gender equality.

The Caritas Czech Republic in Zambia (CCRZ) has since 2013 been providing support in development cooperation and humanitarian aid, namely in 1) reproductive health and nutrition, 2) economic empowerment, 3) agriculture and 4) social protection to refugees. CCR´s mission in Zambia is currently organization´s largest foreign mission. It engages more than 60 local employees and is currently active in Lusaka and Central, Western, North-Western and Luapula Provinces.

In its agriculture projects, CCR focuses mainly on improving productivity, development of value chains through support and capacity building of farmers and cooperatives, promoting innovation, facilitation of linkages to markets and financial services. In its social and economic empowerment projects, CCR aims to improve social and economic self-reliance and to support livelihoods of refugees, former refugees as well as members of the local Zambian community through vocational and apprenticeship training, financial inclusion, entrepreneurial skills development and self and small businesses.

CCR in Zambia has very good reputation and track record. Its team is strong and experienced. The set-up requires a dynamic, positive person.   


Dear candidate,

I have decided to write this personal letter. Caritas Czech Republic´s mission in Zambia is a well established, strong mission and I enjoy working with our colleagues deployed in Zambia as well as our local team. They are dedicated to their work and the cooperation between the HQ and the mission is smooth, efficient and professional. I appreciate that the mission has build excellent reputation among donors and partners.

As our experienced Head of Programme is going to have a baby soon, we search for another experienced person, who would take over her agenda. The structure of the mission is going to be strengthened, so the position is permament and will not be only maternal leave replacement.

Caritas Czech Republic is now tremendously on track. I am a result-oriented person, loving dynamics, joint creation and inventing - and our Zambian mission is an excellent example how it can function in practice.

In order to continue in our mission´s success, we need your experience and help. We are looking for a partner who is committed to programme management. Someone who would become a strong member of our Zambian mission. Who can think strategically, look for functional solutions and at the same time be a good boss to smart people who are in charge of specific projects.

If you have experience with programme management in an organization, are a good manager able to motivate staff, are you good in proposal writing, relationships with donors, you're the right person for us.

We can offer you respect for your work, a very open and fair approach, trust and joy that things are moving forward. The financial reward will not be as high as in large organizations, but perhaps it will be ok for you.

I believe you will become a great member of our team in Zambia and we can can work together to make things move forward.

So, what do you think? Will you join us? Please send us your CV and your letter of motivation in return. I will personally read each of them.

Jiri Skvor
Head of Development Cooperation and Humanitarian Aid Department

III. Responsibilities

Program coordination

  • Overal management and coordination of the projects – ensuring results and objectives as per project documents are achieved within the given budget and time-plan
  • Monthly activities evaluation with regard to projects´ implementation
  • Monthly activities implementation with regard to supervision and monitoring of other projects in country
  • Monthly evaluation of performance of Project Coordinators (PCs), ensuring that they are performing their tasks in timely and quality manner
  • Active cooperation on project proposals´ development
  • Ensuring PR and visibility of the projects, donor and CCR
  • Approval on activities progress in field offices for HoP (monthly progress report)
  • Weekly plans preparation for HoP
  • Evaluation of field office employees performance (quarterly)
  • Suggestions for adjustment in project activities (quarterly)
  • Responsible for monitoring project progress and guaranteeing the quality of the implemented activities and projects
  • Leading member of overal project evaluations, assessments, baselines
  • Responsible for submission of evaluation reports to Head of Mission (HoM) and Desk Officer (DO) and adjustments of programs if necessary

Strategic partnership and networking

  • Active presence on donor and other partners meetings, representing progress of activities in field offices (planned, implementation, planned changes, achievements, new project possibilities)
  • Contribution to development of CCR country strategy document

Financial responsibilities

  • Responsible for budget utilization and eligibility of the expenses incurred of entrusted projects in cooperation with Finance Manager
  • Responsible for preparation of monthly spending overview
  • Responsible for monitoring the total budget of projects in the country and its implementation. Responsible for informing HoM of issues with an impact on the budget and suggesting reallocations
  • Preparing the budgets for project proposals
  • Consult on spending of project budget lines and comparison to actual implementation on the ground
  • Quarterly reporting on projects performance and evaluation
  • Quarterly reporting on activities implementation
  1. IV. Requirements


  • Experience in project/programme cycle management in development cooperation/ humanitarian aid; proven track record of at least 2 years
  • Proven experience in managing teams with various nationalities, gender, age and ethnicity;
  • Experience of working in development and/or humanitarian setting in a leadership position;
  • Excellent project proposal writing skills (preferably ECHO, EuropeAid, CZDA, etc.);
  • Excellent communication skills in English (oral and written);
  • Experience with financial project management
  • Strong leadership and problem-solving skills;
  • Authority, professional communication skills and ability to cooperate smoothly with variety of colleagues, partners, etc.


  • Track record of managing relations with a variety of donors;
  • Knowledge of Caritas network;

 V. What we offer

  • Gross monthly remuneration commensurate with experience and competencies (the monthly remuneration includes base gross salary and per-diem)
  • 25 days of paid leave, in addition to official public holidays
  • Travel health insurance
  • 2 return flights per year to home country
  • Contribution towards accommodation
  • Pre-deployment and on-site health, psychological and security support
  • Access to training opportunities
  • Career development in a value-driven professional organization, suitable especially for dynamic professionals
  • Caritas Czech Republic is an equal opportunity employer. Candidates with disability are also encouraged to apply.
  1. VI. How to apply

Qualified candidates may send their applications to e-mail address jobs@caritas.cz. The application must include a 1-page motivation letter and a maximum 4-page CV. As the subject of e-mail please insert “Head of Programme (HoP)"

Applications will be reviewed on a rolling basis.

NOTICE: Only shortlisted candidates will be notified. The selection procedure may be changed or cancelled anytime.


In accordance with Regulation (EU) No 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC (General Regulation on the protection of personal data) GDPR "); hereby declare that I agree with the processing and storage of my personal data contained in my CV and other attachments and I agree with their use for the purposes of the selection procedure. This consent is granted to Charita Česká republika for one year from the date of sending the CV.